Against Bill Payment

IMMS allows to make payments against the Bills passed or Vouchers generated for a creditor for Open and Authorized Purchase Orders belonging to that creditor.

Prerequisites for Against Bill Payment

1. IMMS allows to make payments against the Bills passed for a creditor for Open and Authorized Purchase Orders belonging to that creditor.
2. If the payment is against the creditor's Bill, than that bill should be first passed through Bill Passing Entry / Service Bill Passing Entry option.
3. If the payment is against a Voucher generated against the creditor, that Voucher should exist through either Miscellaneous Transaction Entry, Journal Voucher Entry or Credit Note Entry with 'Credit' type of transaction in it.

Apart from checking the above conditions, in case there is any authorized Debit Note against the selected Creditor generated through Debit Note Entry option, IMMS will display following message -

Click on 'Yes' button in order to continue with the transaction. Click on 'No' button in order to discard.

A list of existing authorized Vouchers or Bills passed for the selected Creditor against which some amount is still pending to be paid is displayed in a grid. The grid is as follows -

Most of the fields in this grid are for your information purpose. Please note the following fields -

Voucher Amount:

Displays the Amount of Voucher or Bill that was passed through its respective Voucher for your reference purpose.

Pending Amt:

This field displays the pending amount payable for your reference.You can not change it.

When the amount is being paid for the first time against a Voucher, this field will display the pending amount as per the Voucher / Bill Passing Voucher. Please note that IMMS allows to make partial payments against a Voucher. Therefore for the subsequent payments against the same Voucher, this field will display the pending amount by deducting the sum of all previous amounts paid from the Bill Passing Voucher Amount.  

Payable Bill Passing Amt.:

(Type : Numeric, Length : 9.4)

Click on the field. Enter the amount that has to be paid to the creditor through this transaction. IMMS allows to enter partial amount to be paid against the selected Voucher. The payable amount should not be more than the 'Pending Amt'. Press <TAB>.

Once you are done with the entries, click on 'Ok' button to save the entries and go back to the previous grid. The sum of all Payable Bill Passing Amount is automatically displayed in the 'Transaction Amount' field field of the previous grid. You can not make any changes to it.